CodeTwo Email Signatures — professionalism and consistency in every message
CodeTwo Email Signatures is the leading solution for centralized email signature management in Microsoft 365. It enables full consistency, security and flexibility in signature management for the entire organization.
Why CodeTwo?
- Brand consistency across all of Microsoft 365 (Outlook desktop/web, mobile devices).
- Full centralization — rules, exceptions, dynamic fields from Entra ID (Azure AD).
- Marketing in signatures — banners, CTAs, seasonal campaigns, A/B and measurable KPIs.
- Scalability from a few to thousands of users, with no changes on the user side.
Deployment modes
- Cloud (server-side) — signature added on the cloud side, works from mobile devices too.
- Outlook Add-in (client-side) — signature preview while composing a message.
- Combo — combination of both approaches; best control + user convenience.
Scenarios & benefits
- Deploy consistent footers across the company in hours, not weeks.
- Drive email traffic to campaign pages, webinars, Bookings meetings.
- Easy seasonal campaigns without touching user configurations.
- Time savings for IT and marketing teams; fewer errors in signatures.
Key features
- Central templates and rules (departments, groups, locations, languages).
- Dynamic fields: job title, phone, photo, social media, link to Bookings.
- Visual signature editor + ready-to-use, responsive templates.
- Reply/forward handling (thread and style continuity).
- Marketing banners, precise targeting and campaign scheduling.
- Click reports (UTM), integration with analytics tools.
Security & compliance
- Integration with Microsoft 365 and Microsoft Entra ID (Azure AD).
- No need to install agents on user workstations.
- Mail flow control in accordance with organizational policies.
Personalization & branding
- Multi-language footers, rules by department/title/location.
- Employee photos, social media icons, links to Microsoft Bookings.
- Consistent layout on desktop and mobile devices.
Automation & analytics
- Campaign schedules, quick banner and CTA changes.
- UTM parameters, click tracking, effectiveness reports.
- Integrations with marketing and CRM tools (via links/UTM).
Want consistent signatures across the whole company?
We'll help you design, implement and automate CodeTwo in your organization.